PRESENTER INFORMATION

REGISTRATION DESK

 

When you arrive at the conference, please make sure to check in at the conference registration desk. There, you will be given your nametag (which you will need for all meals) a workbook for guided reflection, and a printout of the schedule (if needed). 

    

ROOM SETUP/TECHNOLOGY

  

30- & 60-Minute Concurrent Sessions
Rooms will be set up classroom style with room for 20-60 participants (depending on the room)

Each room will be provided with:

  • a flip chart and markers

  • a projection screen

  • an LCD projector

  • external speakers

  • wireless Internet connection

 

Important Note: You must bring your own laptop/tablet AND the cables/adapters to bridge computer to VGA or HDMI.

  

Apple Product Users Please Note: If you use an Apple product for your presentation, please remember to bring the mini display adapter that can connect your laptop to the LCD projector’s VGA/HDMI cable.

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Round Table Discussions

We will announce the title of each round-table discussion and place the designated session letter at a specific table. Seat/move yourself to your assigned table. There will be 8-10 chairs at the table. Additional seats may be moved to your table/area. 

 

Technology is generally not used during round table discussions as there are not projectors or electrical outlets accessible. Handouts, bibliographies, and references are welcomed.

Poster Presentations

The ballroom will be set with rows of tables with trifold poster boards standing on them (you will attached your poster to the trifold board at your assigned table). The foam core display board provided measures 48"L by 36"H. You may view a sample of the display board at staples.com, search for item# 922528 to see the image and specifications.

 

We have created a poster template for anyone that wishes to use it, as well as an informative video to help as you prepare.

 

Valet Poster Service: To prevent poster presenters from missing out on other sessions, you are welcome to drop off your poster to the registration desk at any time Friday and our staff will set it up at your table for you.

  

AUDIENCE/PRESENTATION

 

Your primary audience members are college and university faculty and administrators. Plan to leave a few minutes for questions. The participants at the Lilly Conferences are very good teachers and bring a lot of good ideas to the sessions.

60-Minute Concurrent Session

Lilly participants expect to be active participants in the discussion and not lectured to for the full length of the session. Think of yourself as a facilitator who not only presents content but guides applications and discussions about the topic at hand. PowerPoint use should be limited to convey key points and graphical or visual information. Lilly presentations are known for being interactive with active learning exercises. Be creative! The use of at least two activities, a demonstrations of your favorite teaching method, and/or discussion time is really important. Consider what activities will best support the accomplishment of the presentation objectives while allowing your colleagues to interact and to be engaged. Plan to save the last 10 minutes for questions and collecting session evaluations

30-Minute Concurrent Session

The 30-minute sessions are brisk and information driven. Think of this type of session as a mini-lecture.  You are NOT expected to do active learning in these sessions, but it may be included if specifically relevant. The last 5-10 minutes of the session should be reserved for questions and collecting session evaluations. Please plan your presentation to fit into the time allowed and practice to be sure your timing is accurate.

Round Table Discussions

Your role for the 30-minute round table discussion is to facilitate a conversation around the topic you have proposed. You might start with a brief overview of the topic or issue and follow with a short summary of your interest or experience. As a discussion leader, plan to ask and receive focused questions that guide the discussion among all participants at your table. This is an opportunity for you and your colleagues to share ideas and thoughts related to a topic of common interest.

Poster Presentation

Poster presentations are generally a short (2-4 minute) summary of your research. Posters should be considered a snapshot of your work intended to engage colleagues in a dialog about the work.

 

LEARNING OUTCOMES

 

As you develop your presentation material, refer to the learner-centered outcomes you submitted in your proposal. These outcomes are included in the digital abstracts on our website and within the mobile Guidebook App. Use them as an outline for developing your session content. What is the common problem or issue that you are addressing? What is the story behind your session or your motivation or passion for this topic? Think about this in terms of the purpose of your session and what you want your colleagues to know or do as a result of your session. Just as with your student learning objectives, these should be measurable. At the end of the session, your colleagues should be able to refer to the session outcomes and assess if they have indeed been accomplished.

 

SESSION EVALUATIONS

 

Individual session evaluations will be placed on the tables in each room along with an envelope placed by the projector labeled with the title of your session and the lead presenter's name. Please save a few minutes at the end of your presentation to allow participants to complete the evaluation form. Leave the envelope containing completed evaluations in the presentation room; a conference staff member will collect evaluations after each concurrent session. Your session evaluations will be scanned and emailed directly to you.

 

SESSION HANDOUTS

 

Participants will learn a great deal at this conference in a short period of time and handouts are a helpful way for individuals to reflect on what they have learned. We suggest that you bring 25 copies of your handouts to the conference presentation. We encourage presenters email us a PDF of your session handouts, which will then be linked on the Lilly-Traverse City website for participants to download. 

 

POSTED ABSTRACTS

 

Session abstracts & learning outcomes are in the eProgram on our website (under Program/Schedule) and in the Guidebook App (both of which will be available by Sept. 8).

REMINDERS TO NOTE

     

  • Presenters vs Authors
    It is our policy to list only presenters on conference materials rather than authors. If you wish to give credit to co-authors for their work, you may include a line in the abstract that says the work was done in collaboration with them.

  

  • Presenters Must Register
    As this is a self-funded event and presenters make up such a large percentage of the group, we do require all presenters to register and pay the registration fee. Any presenter/co-presenter not registered by the deadline (August 17th) will not be listed on conference materials.

  

  • Attending the Conference
    Lilly Conferences are committed to creating events that build community among its participants. In order to accomplish this, presenters are encouraged to participate in the whole conference, sharing with and learning from one another.

   

  • Cancellations
    If at any point after the your proposal is submitted you realize you will no longer be able to present, please do let us know so that we can make appropriate programing decisions.  If you need to cancel AFTER the program is assembled, again, please let us know as soon as possible so that we may offer the spot to proposals on the waitlist; as your session has already been reviewed, you will be able to defer it to a future ITLC Lilly event.

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